B2B Email Sequence Templates
Email is still the highest-ROI channel in B2B. But most sequences are so generic your prospects archive them without reading the subject line. These templates are different.
Welcome Sequence (5 Emails, Days 0-14)
Email 1 (Day 0): Deliver what they signed up for. No preamble, no life story. Give them the thing, then briefly introduce yourself and your company. One line.
Email 2 (Day 2): Share your most contrarian insight about their biggest problem. The one that makes them stop and think. Not tips — a genuine perspective that challenges how they see their situation.
Email 3 (Day 5): A short case study. '[Company] had [problem]. We did [thing]. Result: [specific number].' Three paragraphs max.
Email 4 (Day 9): Teach them something actionable they can implement today. Something that would take an agency 2 hours but you can explain in 200 words.
Email 5 (Day 14): Soft ask. 'If any of this resonated, I'd love to understand your situation better. Here's a link to book 20 minutes.'
Cold Outreach Sequence (4 Emails)
Email 1: Lead with a relevant observation about their business. Not flattery. An actual insight that proves you've done research. End with a question, not a pitch.
Email 2 (Day 3): Share a specific result you achieved for a similar company. One sentence of context, one sentence of result. Ask if that's relevant.
Email 3 (Day 7): Different angle. Address the most common objection before they raise it. 'Most [their role] I speak to worry about [objection]. Here's how we handle that.'
Email 4 (Day 14): The breakup email. 'I'm going to assume the timing isn't right. If things change, here's where to find us. No hard feelings.'
The Rule That Governs Everything
Every email should pass this test: would you read this if it landed in your inbox? If you cringe reading it back, your prospects will too. Write like a smart person talking to another smart person. Skip the marketing-speak.